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You are here : CRM > Dispatch > Delivery Challan for Rejection Delivery Challan for Rejection
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This option allows to create Delivery Challan for rejected Items of Vendors. IMMS provides facility to create Delivery Challans against Vendor Rejection Notes raised through Quality Control & Assurance Module.
After creating a General Delivery Challan, it is necessary to authorize it. Once Authorized, a Delivery Challan can neither be changed nor deleted.
Being a tightly integrated software, IMMS automatically updates the stock once a Delivery Challan is saved and authorized.
Enter any text you want to search in the list below. The search is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and press <ENTER> key again.
IMMS provides the facility to filter the records on the basis of their status. Click on the field and select either 'All', 'Authorized', 'Pending for Authorization' or 'Deleted'. Selecting 'All' will display all records, authorized as well as unauthorized. Selecting 'Authorized' will display only authorized records. Selecting 'Pending for Authorization' will display only those records that are yet to be authorized. Selecting 'Deleted' will display all the deleted records.
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After creating a Delivery
Challan for Rejection, it is necessary to authorize it through this option to further
create Invoice
against it. Once Authorized, a Delivery Challan can neither be changed
nor deleted. To authorize a particular Delivery Challan, select the corresponding record by clicking on the small white check box. You can de-select the record by clicking on the same box again. You can select multiple records in the same way. Once done, click on the |
Delivery Challans can be added, edited, deleted and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.
To 'Add' a Delivery Challan, click on the 
button and to 'Edit', click on the 
icon on its corresponding record. To 'Delete' a particular Delivery Challan, click on the 
icon on the record. To view details of a particular Delivery Challan, <DoubleClick> on that record. As a result, following screen will be displayed -
Specify the Dispatch details as follows -
Year:
Denotes the year of Delivery Challan.
While 'Adding', current financial year is displayed by default. It can not be changed.
In case of 'Edit', and 'View', Year will be displayed automatically for the selected record. It can NOT be changed.
Group:
Denotes the Group of Delivery Challan.
While 'Adding', please note that the Group which has been specified as default for the selected financial year
through Document Control Master option in Administrator Toolswill be displayed automatically.
Click on the field to access a list of already defined Delivery Challan for Rejection Groups for the entered Year though Document Control Master option in Administrator Tools Module. Select your desired Group from the list by clicking on it. Alternatively you can also enter the Group Code.
In case of 'Edit', and 'View', Group will be displayed automatically for the selected record. It can NOT be changed.
Site:
Specify the Site of the Delivery Challan.
While 'Adding', the Site if any specified with the selected Group
Click on the field to access a list of already defined Sites. Select your desired Site from the list by clicking on it. Alternatively you can also enter the Site Code.
In case of 'Edit', and 'View', Site will be displayed automatically for the selected record. It can NOT be changed.
Number:
(Type : Alphanumeric, Length : 6)
Denotes the Number of Delivery Challan.
While 'Adding', Delivery Challan Number is either generated automatically or entered manually by the user.
Click here to read more about the flag...
In case of 'Edit', and 'View', Number will be displayed automatically for the selected record. It can NOT be changed.
Date:
Specifies the Date of Delivery Challan.
While 'Adding' a new Delivery Challan, today's date is displayed by default. It can be changed but it should not be earlier than the current period start date and should not be later than the current period end date. Press <TAB>.
In case of 'Edit', and 'View', Date of the selected Delivery Challan Number will be displayed automatically. It can be changed in 'Edit' mode.
Vendor:
Denotes the name of the Vendor.
Click on the
icon on the field to access a list of Vendors defined through Vendor Master - Entry option of Purchase module. Select your desired Vendor from the list by scrolling down to it and click on the 'Continue' button. Press <TAB>.
Only those Vendors will be accepted/displayed against whom Vendor Rejection Notes exist and have been authorized.
You can not select a Vendor that has been deactivated through Activate/De-Activate Master option in Administrator Tools Module. The help list will also not display such Vendors.
In case of 'Edit', and 'View', Vendor of the selected Delivery Challan Number will be displayed automatically. It can be changed in 'Edit' mode.
Displays the Shipment Details of the selected Vendor as follow -
Ship:
Automatically displays the Shipment Code of the selected Vendor for your reference. You can NOT change it.
Address 1 - 3:
Automatically displays the address of the selected Vendor for your reference. You can NOT change it.
City:
Automatically displays the City Name of the selected Vendor for your reference. You can NOT change it.
Pin Code:
Automatically displays the Pin Code of the Vendor's address for your reference. You can NOT change it.
CST No:
Automatically displays the Central Sales Tax Number of the selected Vendor for your reference. You can NOT change it.
GST No:
Automatically displays the General Sales Tax Number of the selected Vendor for your reference. You can NOT change it.
A grid with Vendor Rejection Notes will be displayed as follows -
While 'Adding', this grid will be populated with all the authorized Vendor Rejection Notes created for the selected Site and Vendor through Vendor Rejection Notes option of Quality Control & Assurance Module against which Delivery Challan for Rejection has not been made yet. Click on the row of the desired Vendor Rejection Note against which the Delivery Challan has to be made.
Also please note that the Delivery Challan Date can NOT be before the selected Vendor Rejection Date. The system will display an appropriate message in such a case.
In case of 'Edit', and 'View', this grid will be populated with Vendor Rejection Notes against which the selected Delivery Challan Number was created. You can NOT select any of them.
Click on the 
button to continue.
A grid will be displayed as shown above.
While 'Adding', this grid will be populated with all the Items belonging to the Vendor Rejection Note selected in the Dispatch Details tab.
In case of 'Edit', and 'View', this grid will be populated with Items for which the selected Delivery Challan Number was created.
You can NOT add any new Item in this grid. A few fields in this grid are for information purpose. Please consider the following fields.
Field Description of the grid -
Item:
Displays the Item Code belonging to the selected Vendor Rejection Note for your reference. You can not change it.
Item Name:
Displays the Name of the Item Code belonging to the selected Vendor Rejection Note for your reference. You can not change it.
Rejection Qty (PUOM):
Displays the Rejection quantity of the Item as mentioned in the selected Vendor Rejection Note for your reference. It can not be changed.
DC Qty (PUOM):
(Type : Numeric, Length : 9.4)
Denotes the Delivery Challan Quantity of the Item.
While 'Adding', this field will display 'Max DC Qty' by default. Click on the field to change it but it should not be more than 'Max DC Qty'. Press <TAB>.
In case of 'Edit', and 'View', DC Qty will display the Delivery Challan Quantity of the Item for the selected Delivery Challan Number. Press <ENTER> on the field to change it in 'Edit' mode but should not be more than 'Max DC Qty'. Press <TAB>.
Max DC Qty (PUOM):
Denotes the maximum quantity of Item against which Delivery Challan can be made.
In case the Delivery Challan is being made for the first time for the Item, this field will display the 'Rejection quantity'. IMMS allows to make Delivery Challan for partial quantity. Therefore for subsequent Delivery Challans, this field will display pending quantity as Rejected Quantity - sum of Delivery Challan quantity till now.
Remark:
While 'Adding', click on the field. Now enter Remarks, if any, related to the Item . Press <TAB>.
In case of 'Edit', and 'View', Remarks of the Item for the selected Delivery Challan number will be displayed automatically. You can change it in 'Edit' mode.
Click on the button to continue.
While 'Adding' a Delivery Challan, all the following fields will be displayed blank.
In case of 'Edit', and 'View', values in all the following fields will be displayed automatically as per the selected Delivery Challan Number. They can be changed in 'Edit' mode.
Stores Transport related details as follows -
Specify the Mode of Dispatch of the Delivery Challan.
Click on the field to access a list of already existing Modes of Dispatch defined through Codes Master - Entry (Code Type = 'MOD ') option of Administrator Tools module. Select your desired Mode of Dispatch from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Mode of Dispatch Code.
Transporter's Code:
Specify the name of Transporter.
Click on the field to access a list of already existing Transporters defined through Codes Master - Entry (Code Type = 'TR') option of Administrator Tools module. Select your desired Transporter from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the Transporter Code.
Transport Address:
(Type : Alphanumeric, Length : 80)
Enter the full postal address of the Transporter.
LR/Docket No:
(Type : Alphanumeric, Length : 10)
Enter the Lorry Receipt or Airway Bill Number.
LR Date:
Enter the Date of Lorry Receipt Number.
Road Permit No:
(Type : Alphanumeric, Length : 30)
Enter the Road Permit Number of the transporter.
Road Permit Date:
Enter the Road Permit Date of the transporter.
Vehicle No:
(Type : Alphanumeric, Length : 60)
Enter the Vehicle Number carrying the dispatch.
Net Wt.:
(Type : Numeric, Length : 9.3)
Enter the Net Weight of the dispatch.
Gross Wt.:
(Type : Numeric, Length : 9.3)
Enter the Gross Weight of the dispatch.
No of Article/Boxes:
(Type : Numeric, Length : 12)
Enter the number of Articles or Boxes the Dispatch is carrying.
Packing List Print Facility:
Attach any Packing List file with the Dispatch. Click on 'Browse' button to select a required file from its path. As a result the name of the file will be displayed in this field.
City/Port of Loading From:
(Type : Alphanumeric, Length : 40)
Enter the name of the City or Port from where dispatch will be loaded.
City/Port of Loading To:
(Type : Alphanumeric, Length : 40)
Enter the name of the City or Port from where dispatch will be unloaded.
Enter Remarks, if any related to the dispatch.
Click on the button to continue.
While 'Adding' a Delivery Challan, all the following fields will be displayed blank.
In case of 'Edit', and 'View', values in all the following fields will be displayed automatically as per the selected Delivery Challan Number. They can be changed in 'Edit' mode.
(Type : Alphanumeric, Length : 80)
Enter any Markings and Numbers assigned for Items for dispatch.
(Type : Alphanumeric, Length : 40)
Enter the name of Pre Carrier.
(Type : Alphanumeric, Length : 40)
Enter the Place where the Pre Carrier will receive the dispatch.
(Type : Alphanumeric, Length : 80)
Enter the Reference.
Once you have entered all the information related to the Delivery Challan, click on 'Save' button to save it or 'Cancel' to discard. The control will go back to the list.
button to finally authorize the selected records.